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Friday, December 16, 2016

Important Information About End of the Semester Procedures

As the end of semester draws near, the Office of the Dean of Studies would like to go over several important pieces of information that will help you make it through the next few weeks. With the flurry of exams and papers looming, we want to be sure that everyone is aware of college policy and practice, so that if something should come up to impede your progress towards finishing the semester, you won't be taken by surprise. One of the most important things to remember: if you are experiencing any kind of difficulty, whether it be academic or health-related, don't hesitate to contact our office at 212-854-2024, and we will direct you to the help you need.

FINAL EXAMINATION INFORMATION: All instructors and students are expected to stick to the official exam schedule, unless a student finds herself scheduled for three exams within a 24-hour period or four within 48 hours (or, of course, if she is somehow scheduled for two exams at the same time). In the event that your situation appears to meet one of these criteria, your first step should be to go to the Barnard Registrar's Office (107 Milbank), where you will receive further guidance as to how to proceed.

DEFERRALIf it appears that you will be unable to take a final exam because of illness or emergency, contact a) your instructor FIRST, AND b) the Dean of Studies Office (212-854-2024) on the day of the exam, before the scheduled start of the exam. (There will be staff in the Dean of Studies Office as early as 8am during exam period). If the instructor approves your request, the dean will explain next steps. Deferred final exams for the fall term will be administered in January, at the end of the first week of classes, by the Registrar's Office. Your eventual final grade for the course will be joined on your transcript by an "X," which signifies that you deferred the final.

ILLNESS during an exam: If you become ill during an examination, inform the proctor, hand in the exam, and go directly to Health Services. If you've completed less than 40 minutes of a two-hour exam or less than one hour of a three-hour exam, you should qualify for a deferred exam (see above.) If you leave the exam more than 40 minutes into a two-hour exam or more than an hour into a three-hour exam, you'll be graded on the basis of the work you've completed to that point.

INCOMPLETES: Incompletes are to be given only in cases of illness, personal emergency, or other compelling circumstances. If you need to request an incomplete, and the instructor is amenable, pick up a copy of the incomplete form at the Registrar's Office, or online at the Registrar's site (https://barnard.edu/sites/default/files/incomp.frm_.fall16.pdf), and proceed from there. (Please note that incompletes apply only to coursework exclusive of the final examination. For information about deferring exams, see above.)

GRADES: Final grades are indeed final. Grades may be changed only in cases of clerical error or in the event that for some unusual reason the instructor needs to reevaluate the work of the entire class. Grades may not be recalculated on the basis of reexamination or the submission of additional or revised work.

ACADEMIC INTEGRITY: As you write papers or complete exams, whether in a proctored environment or in the comfort of your residence hall, keep the College's Honor Code in mind. Under pressure, it can sometimes be tempting to make a regrettable decision, such as using untrustworthy and undocumented sources, collaborating on an exam, not following proper citation methods on a paper, or claiming someone else's work as your own. Keep in mind that doing something that might violate the Honor Code is never, ever the way to respond to a difficult or pressured academic situation. There's always a better choice. Also, as members of a community of scholars, we must appreciate that truthfulness and integrity in the pursuit of knowledge are essential to the successful functioning of that community. While violating the Honor Code can have serious repercussions for individual students, it can also do real damage to the ties that hold us together as an academic community.

ACADEMIC PROBATION or SATISFACTORY ACADEMIC PROGRESS WARNING: Please be advised that if you are on academic probation or SAP warning, incompletes or deferrals may have an impact on your academic standing. To discuss your probationary status, please contact the Dean of Studies Office at 212-854-2024. For more information, see the Dean of Studies webpage: http://barnard.edu/dos/academic-advising/policies-procedures-academic-standing.

If anyone has any questions about any of these issues, please let us know, and we can help direct you to available resources and get you the help you need. I hope that while you're studying hard, you'll also be sure to get rest, take care of your health, and keep in mind that the break is just around the corner. Good luck with your exams and papers, and best wishes.